Abingdon Astronomical Society Mailing List

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This mailing list is for email discussions of astronomical topics and the exchange of messages, notices of meetings and events organised by Abingdon Astronomical Society and others, and astronomical news between members of Abingdon Astronomical Society.

Privacy Policy:

AAS Privacy Policy, Issue 0.2, 27/10/2019

What personal data does Abingdon Astronomical Society (AAS) collect? The data we routinely collect includes members’ names, addresses, telephone numbers and email addresses. We also collect the names and some contact information for visitors to meetings that are prospective members. We collect these data directly from our members when they join the club or are prospective members attending their first meeting.

For some of our members we may have additional information such as committee memberships. For all members we maintain data on whether they have paid their AAS subscription.

How does AAS use these data? We use members’ data for the administration of your membership and communicating with members of concerning membership and our events.

Do we share your data with other organisations? AAS does not share your data with any other organisations.

If you register with aaslist email mailing list, the data you share with the list will be subject to this privacy policy. Membership of aaslist is optional and provides email discussions of astronomical topics and notices of meetings and events organised by AAS and others. When you apply to join the aaslist mailing list your email address is supplied to the administrators of the list, who are members of the AAS Committee.

How do we collect your data? Data are collected from members when they join AAS and complete our subscription form. Data are collected from visitors when they enter their first meeting. Email addresses are also received via applications to join the aaslist list; although, in many cases, members will already have supplied this on joining AAS.

How is your data stored? Completed subscription forms are stored securely in the private homes of the AAS Treasurer and/or Secretary.

Members’ data in electronic form are stored on the personal computers of the AAS Treasurer and Secretary, which have Internet security and anti-virus measures in place. No data are stored remotely except the data provided to the optional aaslist mailing list, which is stored on the UK servers of fasthosts.co.uk and subject to their GDPR policy.

Who takes responsibility for ensuring data protection compliance? We do not have a statutory requirement under the GDPR (General Data Protection Regulations) to have a Data Protection Officer. The Committee of AAS is the Data Controller. The person who is responsible for ensuring that AAS discharges its GDPR responsibilities is the AAS Secretary.

Fasthosts.co.uk is a Data Processor of email addresses of AAS members and others who choose to join the optional aaslist email mailing list.

Who has access to your data? Committee members of AAS have access to members’ data in order for them to carry out their legitimate tasks for the AAS.

What is the legal basis for collecting these data? AAS collects data from members and prospective members that are necessary for the purposes of its legitimate interests as a membership organisation.

How can people check what data AAS holds about them? If you would like to see the name and contact data which AAS holds, you should contact the AAS Secretary.

You can contact us with a ‘subject access request’ if you would like us to provide you with any other information we hold about you. If you are interested in any particular aspects, specifying them will help us to provide you with what you need quickly and efficiently. We are required to provide this to you within one month.

There is not usually a fee for this, though we can charge a reasonable fee based on the administrative cost of providing the information if a request is manifestly unfounded or excessive, or for requests for further copies of the same information.

Does AAS collect any sensitive personal data? The GDPR uses the term “special categories of personal data” to indicate sensitive personal data. AAS does not record any such data.

Can you ask AAS to remove, limit or correct the data held about you? You could maintain your club membership with your correct name but with limited contact details. AAS needs to have at least one method of contacting you. You could for example simply maintain an up-to-date email address.

Alternatively, providing you supply your correct name, you can attend AAS meetings as a returning visitors and pay the returning visitor meeting charges.

If you find some aspect of the data AAS holds about you to be incorrect, please contact the AAS Secretary in person or in writing and ask for the data to be amended.

How long does AAS keep your data for and for what purpose? AAS keeps members’ data after their membership subscription runs out in case they wish to rejoin. However, we will delete any contact data for former members at their request or, in any case, after four years of lapsed membership.

What happens if a member dies? Once we have been told of the death of a member or recently lapsed member, by a relative or estate executor, we will delete the contact data we hold for them.

Where can members see this Privacy Policy? The AAS Privacy Policy will be shown on the AAS website. Paper copies can be provided by the AAS Secretary.

Chris Holt, Secretary, Abingdon Astronomical Society Date:

Archived Messages

 

Fwd: [Allfassocs] RAS GCSE Astronomy Poster Competition 2022

December 4th 2021

If anyone you know is studying for GCSE Astronomy, they may be interested in this competition from the RAS. Chris H -------- Forwarded Message -------- Subject: [Allfassocs] RAS GCSE Astronomy Poster Competition 2022 Date: Fri, 3 Dec 2021 20:52:27 -0000 From: webmaster To all FAS Societies Dear all Please pass onto your Society members or anyone taking GCSE Astronomy. The Royal Astr ...Continue Reading

Decembers Beginners meeting

December 3rd 2021

Just a reminder that the December beginners meeting is on Monday 6th December (Next Monday) , so before the main meeting. Topics include the Herschel 400 and a Whats Up. Hope to see many of you there despite the latest Covid scares. Owen ...Continue Reading

RE: Virtual observing

December 1st 2021

Please note that this session may yet start at 21:00 if the skies have not cleared by 20:00. Owen *From:* aasmail@PROTECTED <aasmail@PROTECTED> *Sent:* 01 December 2021 18:59*To:* Abingdon Astronomical Society Mailing List <aasmail@PROTECTED>*Subject:* [aaslist] Virtual observing   From: stevecreasey3@PROTECTED It’s a tough call tonight, the forecast says it will clear later so I have decided to give it a go, therefore WE WILL BE VIRTUALLY OBSERVING TONIGHT.Steve ...Continue Reading

Virtual observing

December 1st 2021

It’s a tough call tonight, the forecast says it will clear later so I have decided to give it a go, therefore WE WILL BE VIRTUALLY OBSERVING TONIGHT. Steve Sent from my iPhone ...Continue Reading

There is NO virtual observing this evening

November 30th 2021

There is NO virtual observing this evening. Steve Sent from my iPhone ...Continue Reading

No virtual observing this evening

November 29th 2021

There is NO observing this evening Steve Sent from my iPhone ...Continue Reading

C/2021 A1 (Leonard) Update

November 22nd 2021

Just an update on C/2021 A1. It seems to be brightening a bit faster than expected and is now well within the range of normal binoculars. Unfortunately it is a morning object and we have the moon to contend with for the next two weeks. When the moon is out of the way it could be quite bright.  However realistically we really only have about 10 days at it before it goes south, and of course given the weather that will be cloudy. The attached chart shows where it will be in early December. I ...Continue Reading

Fwd: Exploring space from the mine, creative coding and the launch of Webb

November 18th 2021

These RAL and Royal Observatory events and talks may be of interest. Chris H -------- Forwarded Message -------- Subject: Exploring space from the mine, creative coding and the launch of Webb Date: Wed, 17 Nov 2021 15:04:47 +0000 Good afternoon, We hope that you are all keeping safe and well.  We are really excited about the events we, and our sister labs, are planning in the run up to Christmas and beyond: we’re getting mo ...Continue Reading

Celestron C6 offered to Society

November 15th 2021

Through our new website's contact form we receive various enquiries. Recently there was this offer from a former amateur astronomer: Amongst [things in his shed] is a Celestron C6 6" newtonian, with a sturdy tripod and equatorial mount, with a number of eyepieces and adaptors. It's been there almost 20 years. I looked at it for the first time in ages this morning, not knowing what to expect. It doesn't look too bad. The mirror needs cleaning, and a bit of lube here and there, but I ...Continue Reading

Fwd: [Infofassocs] Voyager: From Planetary Spacecraft to Interstellar Probe - Wednesday 17th November 2021 at 7:30 pm GMT

November 15th 2021

This charged-for online talk on Wednesday may be of interest. Chris H -------- Forwarded Message -------- Subject: [Infofassocs] Voyager: From Planetary Spacecraft to Interstellar Probe - Wednesday 17th November 2021 at 7:30 pm GMT Date: Sun, 14 Nov 2021 12:14:52 -0000 To Events & Info List. Dear all Michael sent information of his next GoSpaceWatch lecture. – It’s this coming week. (Sorry for ...Continue Reading

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